REMINDERS ON OFFICE DECORUM - MANY NON OBSERVANCE AND SLIP UPS

 

To:     All  (Please print and maintain hard copy)

Thru:    The GM

SUBJECT:   CALL OUT REMINDER ON OFFICE DECORUM

      1.  Goals

         1.  To develop unity and teamwork

         2    Sign of show of force, and for branding

         3.  Instilling corporate discipline - ie implementation of uniform code of conduct even when it is inconvenient

  

      2.  Background

         1.  This is noted in gmeet and sbu visits -  non wearing issuance of ID even at nearby sbus that are often visited and in presence of senior officers and even for HR practitioner

         2.  "THOSE WHO CANNOT BE TRUSTED IN SMALL  THINGS CAN NOT BE TRUSTED IN BIG THINGS

         3.   Wearing of ids, uniforms is basic in HR sound practices;   even for start of marketing:    people supporting the product and the brand.

        4.  It does not seem this was taken up or remembered.   

     3.  Options

      1  Abandon this practice  or stay put, still the same as is being practiced.   Consequences

      2.  Gawin ang tama.  TAMANG PRACTICES.   As was practiced in the beginning.

   4.  What to do.  Let us implement.  Let have workshop and practice this.   Let 

     1.  Have ids

     2.  Have funds for proper uniform.  Send  hoe those who are improperly dressed.   absent for the day

    3.  Reprint these and have hard copy file

From EMPLOYEES HANDBOOK

   1.    Identification Card

The People Department shall issue an Identification Card promptly to every employee. Employees are required to wear ID at all times when on duty or within the office premises.  When the ID card is lost, a new card shall be issued and replacement cost shall be charged against the employee's salary. On resignation or termination of services, employee shall return the ID card to the People Department as requirement for the release of clearance from accountability.

  2.    WORK PLACE ATTIRE

      For Regular Employees (6 months and above)  - Wearing of presentable business type attire is
      enjoined

      Female

Monday to Thursday Friday

Company's Uniform Slacks pants, Skirt, Blouse with collar, close leather shoes  (in other words dress)

Close Shoes (Leather; color black).

     Male Friday

Company's Uniform Slacks Pants, Polo, Close leather Shoes

Close Shoes (Leather; color black).

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

    For Employees 6 months and below

Female

Monday to Friday

Slacks pants, Skirt, Blouse with collar, close leather shoes

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Male

Monday to Friday

Slacks Pants, Polo, Close leather Shoes  Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Note:  Blouse without collars, sleeveless, spaghetti straps,  silhouette dresses, haltered, backless, sando, shorts, micro mini skirts are strictly prohibited

      3.  Decorum

          Employees must observe proper behavior and professional manners in dealing with clients and colleagues at all times, must address superior, customers Sir / Madam as the case              maybe.

       The following circumstances must be strictly avoided:

    Use of indecent words, foul or obscene language within the company premises or even outside when  attending business related functions

· Boisterous laughter and loud talks that may disturb clients, colleagues, during meetings or in the performance of work

· Small talks involving personal lives of clients and colleagues that may eventually escalate into gossips.

· Shouting or utterance of nasty things due to anger  and loss of temper

-X-X-X-X-X-X

How AI tackles OFFICE DECORUM

 Office decorum and etiquette involve professional behavior, respectful communication, punctuality, appropriate dress, and cleanliness, all fostering a positive and productive work environment by showing consideration for colleagues, supervisors, and shared spaces, while avoiding distractions like gossip, excessive phone use, or strong-smelling food. Key aspects include greeting people, listening actively, sharing credit, managing personal issues privately, and using company resources appropriately. 

Core Principles

• Respect & Politeness: Treat everyone with courtesy, use professional language, and be mindful of body language.
• Professionalism: Dress appropriately, maintain good hygiene, and focus on work-related tasks.
• Consideration: Be aware of noise levels, respect personal space, and keep shared areas tidy. 

Communication & Interaction

• Greetings & Introductions: Offer polite greetings, make eye contact, and introduce yourself to new people.
• Active Listening: Give undivided attention in meetings and conversations; avoid interrupting.
• Responsiveness: Answer emails and messages promptly.
• Professional Tone: Avoid slang, gossip, and oversharing personal issues; keep conversations constructive.
• Sharing Credit: Acknowledge and praise team members' contributions. 

Workplace Habits

• Punctuality: Arrive on time for work and meetings; give notice if you'll be late.
• Workspace Management: Keep your desk neat and tidy; clean up after yourself in communal areas.
• Technology Use: Silence phones, avoid personal calls during work, and use devices appropriately.
• Food & Hygiene: Be mindful of strong-smelling foods and maintain personal hygiene. 

Handling Challenges

• Conflict: Address disagreements professionally and constructively.
• Mistakes: Take ownership of errors and learn from them.
• Stress: Manage stress constructively, not aggressively.