Certain protocol, musts must be observed when you are required to attend a meting:
1. Who may call - usually its the superior but subordinates may request if there are urgent matters
that need to be resolve quickly
2 Purpose: To resolve issues quickly vs one on one or telecom or gmails which take time to
to travel back and forth
To collaborate - to ask assistance and support from outside of department or function
To demand action and accountability hence this is ftf. You can no longer hide
behind cp, or laptop. Its just you and the boss. Commit and act
3. Time: usually early in the morning or late pm
4. Venue 1. Office, 2. resto 3. hotel business ctr or 4. site
Home as venue looked as friendly trust building gesture. But as we saw with JM
this backfired as JM maliciously visited our abode to"collect
5. Attendance:
1. Signify your attendance if you will attend, or if you wont;
2. Arrive on time
3. FAR on the meeting; no cp no distraction Just focus. Answer on the item being asked, dont deflect
or frame out of the agenda
4. Come prepared: maps, previous memo, your memo, your preparation
5. Submit minutes even if not required. It speaks well of your responsibility and professionalism:
Format:
Title: Minutes of the Meeting of the _______________________-Committee held at
_________________on ________________
Members present: 1. List down
Agenda: (List down)
Discussion resolution
First is usually action arising from previous minutes:
Report mention
Agenda 1.
1. Discussion
2. Disagreement, amendments
3. Action resolution:
1. What
2. Who
3. Where
4. When
5. How much
6. How this is to be done/executed?
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