Edited Proposed NEW PDCA FORMAT (please format in panoramic one page)

Amended; improved:

On Mon, Oct 6, 2025 at 9:35 AM Jorge Saguinsin <jorge@holygardens.ph> wrote:

Objectives:       1.  To encourage use of Management activities in doing important management tasks

                         2.  To make this  process more efficient

                         3.  To train mindset psycbe of staff in management process:   PDCA, to come up with leaders rather than paid hands.

Background:   1.  Many violations

                       2.  Many undocumented procesures; porjects;    uncontrolled costs and expenses

                       3.  Uncooordianted activities, tasks

                       4.  The format has changed.;  SOMEBODY EDITED THIS AND CONTENTS WERE LOST/OMITTED   

Let us change and use this new format and use this

What:    New PDCA format

When:   For Execution this October

Who:     All staff when requesting funds in excess of P10,000

             To be enforced by  Accounting, Senior Staff

How:    see the proposed format'

            Communicate workshop on how this is to be done

           1.  Prepare in  copies:

                       1.   Sending sbu file

                       2.  Approving copy   (ho)

                       3.   Approved copy

                       4.  Monitoring/checking copy

                       5.  Ovesight /audit copy

Plan

1.  Title/Subject                                                                                   2.  Submitted by:                                                      Office                                         Date

3.  What is the problem

4  Suggested solution/s

5.   Cause analysis:  WHY why why why

6.  Classification:        __Sales   Increase::       __   Marketing Collaterals  __Discounts                 __More com                  __Events      __ Addtl com         __Adv Promo   -- Better product

                                   __Costs expense reduction:      __new machinery     __repairs      __new software      __new project          __ Others

7.  Resources required    PHP amount                                                                       computation                                          

   8.   Cost  quality technical comparison

                                                        Vendor A                   Vendor B                                   Vendor C 

      Selling price

      Features/benefits

       Quality

    9.   Returns/savins/additional revenues:     

         Total  returns

             1.  Savings

             2.  Additional revenues

    10:   ROI          GP Sales /    expenses, cap ex  =    %

11.    Old situation

12   Proposed new situation

13  Advantages     BENEFITS  to stakeholders of the proposal:

      Customers  outside

       Customers inside

       Public

B.  DOING/Execution

     Who will execute:

     Who will supervise

        Other resources/support needed 

    Timeline

     Who will maintain the equipment/supervise the proposal

     What happens if the proposal becomes obsolete/or machine becomes outdated

   C.  Checking:

       1.  Reports to be submitted by the proponet  (suggest format and items to be reported)   Freuency   Key points for reporting

            Levels of report:   supervisory, managerial, Board

        2. Person in charge  in checking

        3.  Oversight review:   when?

        4.  Were anticipated problems solved;   

        5.  What new problems cropped up  and solutions

D.  Do

     1.  Degree of confidence in execution of this project

     2.  What to do in case of failure/project does not work oout

     3.  Plan B  (Contingency is case this fails)

     4.  Upgradability of the project

Authors and approvals:

    Prepared by                                    Noted by:                                                     APPROVED BY:                                                             OVERSIGHT/AUDIT

    ---------------                            ___ ________                                                     ____________                                                                      

    Date ____                                _____________                                                 _______ _____                                                              

   

Edited:    10 7  2025

      cc:    SBU

              HO

              Proponent 

              Oversight