REMINDERS ON OFFICE DECORUM - MANY NON OBSERVANCE AND SLIP UPS

 

To:     All  (Please print and maintain hard copy)

Thru:    The GM

SUBJECT:   CALL OUT REMINDER ON OFFICE DECORUM

      1.  Goals

         1.  To develop unity and teamwork

         2    Sign of show of force, and for branding

         3.  Instilling corporate discipline - ie implementation of uniform code of conduct even when it is inconvenient

  

      2.  Background

         1.  This is noted in gmeet and sbu visits -  non wearing issuance of ID even at nearby sbus that are often visited and in presence of senior officers and even for HR practitioner

         2.  "THOSE WHO CANNOT BE TRUSTED IN SMALL  THINGS CAN NOT BE TRUSTED IN BIG THINGS

         3.   Wearing of ids, uniforms is basic in HR sound practices;   even for start of marketing:    people supporting the product and the brand.

        4.  It does not seem this was taken up or remembered.   

     3.  Options

      1  Abandon this practice  or stay put, still the same as is being practiced.   Consequences

      2.  Gawin ang tama.  TAMANG PRACTICES.   As was practiced in the beginning.

   4.  What to do.  Let us implement.  Let have workshop and practice this.   Let 

     1.  Have ids

     2.  Have funds for proper uniform.  Send  hoe those who are improperly dressed.   absent for the day

    3.  Reprint these and have hard copy file

From EMPLOYEES HANDBOOK

   1.    Identification Card

The People Department shall issue an Identification Card promptly to every employee. Employees are required to wear ID at all times when on duty or within the office premises.  When the ID card is lost, a new card shall be issued and replacement cost shall be charged against the employee's salary. On resignation or termination of services, employee shall return the ID card to the People Department as requirement for the release of clearance from accountability.

  2.    WORK PLACE ATTIRE

      For Regular Employees (6 months and above)  - Wearing of presentable business type attire is
      enjoined

      Female

Monday to Thursday Friday

Company's Uniform Slacks pants, Skirt, Blouse with collar, close leather shoes  (in other words dress)

Close Shoes (Leather; color black).

     Male Friday

Company's Uniform Slacks Pants, Polo, Close leather Shoes

Close Shoes (Leather; color black).

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

    For Employees 6 months and below

Female

Monday to Friday

Slacks pants, Skirt, Blouse with collar, close leather shoes

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Male

Monday to Friday

Slacks Pants, Polo, Close leather Shoes  Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Note:  Blouse without collars, sleeveless, spaghetti straps,  silhouette dresses, haltered, backless, sando, shorts, micro mini skirts are strictly prohibited

      3.  Decorum

          Employees must observe proper behavior and professional manners in dealing with clients and colleagues at all times, must address superior, customers Sir / Madam as the case              maybe.

       The following circumstances must be strictly avoided:

    Use of indecent words, foul or obscene language within the company premises or even outside when  attending business related functions

· Boisterous laughter and loud talks that may disturb clients, colleagues, during meetings or in the performance of work

· Small talks involving personal lives of clients and colleagues that may eventually escalate into gossips.

· Shouting or utterance of nasty things due to anger  and loss of temper

-X-X-X-X-X-X

How AI tackles OFFICE DECORUM

 Office decorum and etiquette involve professional behavior, respectful communication, punctuality, appropriate dress, and cleanliness, all fostering a positive and productive work environment by showing consideration for colleagues, supervisors, and shared spaces, while avoiding distractions like gossip, excessive phone use, or strong-smelling food. Key aspects include greeting people, listening actively, sharing credit, managing personal issues privately, and using company resources appropriately. 

Core Principles

• Respect & Politeness: Treat everyone with courtesy, use professional language, and be mindful of body language.
• Professionalism: Dress appropriately, maintain good hygiene, and focus on work-related tasks.
• Consideration: Be aware of noise levels, respect personal space, and keep shared areas tidy. 

Communication & Interaction

• Greetings & Introductions: Offer polite greetings, make eye contact, and introduce yourself to new people.
• Active Listening: Give undivided attention in meetings and conversations; avoid interrupting.
• Responsiveness: Answer emails and messages promptly.
• Professional Tone: Avoid slang, gossip, and oversharing personal issues; keep conversations constructive.
• Sharing Credit: Acknowledge and praise team members' contributions. 

Workplace Habits

• Punctuality: Arrive on time for work and meetings; give notice if you'll be late.
• Workspace Management: Keep your desk neat and tidy; clean up after yourself in communal areas.
• Technology Use: Silence phones, avoid personal calls during work, and use devices appropriately.
• Food & Hygiene: Be mindful of strong-smelling foods and maintain personal hygiene. 

Handling Challenges

• Conflict: Address disagreements professionally and constructively.
• Mistakes: Take ownership of errors and learn from them.
• Stress: Manage stress constructively, not aggressively. 

Observance of office decorum at Holy Gardens SCC attire at interments by CSS

Memorandum:

To:     Holy Gardens Pangasinan

          San Carlos City

          Pangasinan

Thru:   Ms. Sharifa

          Ms Tina

Date:    February 9, 2026

This is to call out the CSS of  Pangasinan, a trainee whom this post noticed:

1.  To have come later than the encouraged time of 7:30  (7:45)

2.  Was not wearing an ID

3.  Wore:

    1  Denim pants with her blouse tucked in on one side, the others exposed (a trend)

    unbecoming of the situation where she was going to conduct an interment

    which is supposed to be a Holy event, a sacrament

We are a memorial park where we honor the dearly departed.    We give the deceased the proper respect they deserve by observing the prescribed Office Decorum

Office Decorum

REMINDERS ON OFFICE DECORUM - MANY NON OBSERVANCE AND SLIP UPS

MEMORANDUM

To:     All  (Please print and maintain hard copy)

Thru:    The GM

SUBJECT:   CALL OUT REMINDER ON OFFICE DECORUM

      1.  Goals

         1.  To develop unity and teamwork

         2    Sign of show of force, and for branding

         3.  Instilling corporate discipline - ie implementation of uniform code of conduct even when it is inconvenient

  

      2.  Background

         1.  This is noted in gmeet and sbu visits -  non wearing issuance of ID even at nearby sbus that are often visited and in presence of senior officers and even for HR practitioner

         2.  "THOSE WHO CANNOT BE TRUSTED IN SMALL  THINGS CAN NOT BE TRUSTED IN BIG THINGS

         3.   Wearing of ids, uniforms is basic in HR sound practices;   even for start of marketing:    people supporting the product and the brand.

        4.  It does not seem this was taken up or remembered.   

     3.  Options

      1  Abandon this practice  or stay put, still the same as is being practiced.   Consequences

      2.  Gawin ang tama.  TAMANG PRACTICES.   As was practiced in the beginning.

   4.  What to do.  Let us implement.  Let have workshop and practice this.   Let 

     1.  Have ids

     2.  Have funds for proper uniform.  Send  hoe those who are improperly dressed.   absent for the day

    3.  Reprint these and have hard copy file

From EMPLOYEES HANDBOOK

   1.    Identification Card

The People Department shall issue an Identification Card promptly to every employee. Employees are required to wear ID at all times when on duty or within the office premises.  When the ID card is lost, a new card shall be issued and replacement cost shall be charged against the employee's salary. On resignation or termination of services, employee shall return the ID card to the People Department as requirement for the release of clearance from accountability.

  2.    WORK PLACE ATTIRE

      For Regular Employees (6 months and above)  - Wearing of presentable business type attire is
      enjoined

      Female

Monday to Thursday Friday

Company's Uniform Slacks pants, Skirt, Blouse with collar, close leather shoes  (in other words dress)

Close Shoes (Leather; color black).

     Male Friday

Company's Uniform Slacks Pants, Polo, Close leather Shoes

Close Shoes (Leather; color black).

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

    For Employees 6 months and below

Female

Monday to Friday

Slacks pants, Skirt, Blouse with collar, close leather shoes

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Male

Monday to Friday

Slacks Pants, Polo, Close leather Shoes  Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Note:  Blouse without collars, sleeveless, spaghetti straps,  silhouette dresses, haltered, backless, sando, shorts, micro mini skirts are strictly prohibited

      3.  Decorum

          Employees must observe proper behavior and professional manners in dealing with clients and colleagues at all times, must address superior, customers Sir / Madam as the case              maybe.

       The following circumstances must be strictly avoided:

    Use of indecent words, foul or obscene language within the company premises or even outside when  attending business related functions

· Boisterous laughter and loud talks that may disturb clients, colleagues, during meetings or in the performance of work

· Small talks involving personal lives of clients and colleagues that may eventually escalate into gossips.

· Shouting or utterance of nasty things due to anger  and loss of temper

REMINDERS ON OFFICE DECORUM - MANY NON OBSERVANCE AND SLIP UPs

Good day mam/sir,

I have read this email and will comply.

Thank you 

Shari

On Wed, Dec 31, 2025 at 5:16 PM Dada RS <dadareysa@gmail.com> wrote:

Thank you for the reminder.

I have read your memo. I understand and will comply. 

On Wed, 31 Dec 2025, 12:39 pm Jorge Saguinsin, <jorge@holygardens.ph> wrote:

MEMORANDUM

To:     All  (Please print and maintain hard copy)

Thru:    The GM

SUBJECT:   CALL OUT REMINDER ON OFFICE DECORUM

      1.  Goals

         1.  To develop unity and teamwork

         2    Sign of show of force, and for branding

         3.  Instilling corporate discipline - ie implementation of uniform code of conduct even when it is inconvenient

  

      2.  Background

         1.  This is noted in gmeet and sbu visits -  non wearing issuance of ID even at nearby sbus that are often visited and in presence of senior officers and even for HR practitioner

         2.  "THOSE WHO CANNOT BE TRUSTED IN SMALL  THINGS CAN NOT BE TRUSTED IN BIG THINGS

         3.   Wearing of ids, uniforms is basic in HR sound practices;   even for start of marketing:    people supporting the product and the brand.

        4.  It does not seem this was taken up or remembered.   

     3.  Options

      1  Abandon this practice  or stay put, still the same as is being practiced.   Consequences

      2.  Gawin ang tama.  TAMANG PRACTICES.   As was practiced in the beginning.

   4.  What to do.  Let us implement.  Let have workshop and practice this.   Let 

     1.  Have ids

     2.  Have funds for proper uniform.  Send  hoe those who are improperly dressed.   absent for the day

    3.  Reprint these and have hard copy file

From EMPLOYEES HANDBOOK

   1.    Identification Card

The People Department shall issue an Identification Card promptly to every employee. Employees are required to wear ID at all times when on duty or within the office premises.  When the ID card is lost, a new card shall be issued and replacement cost shall be charged against the employee's salary. On resignation or termination of services, employee shall return the ID card to the People Department as requirement for the release of clearance from accountability.

  2.    WORK PLACE ATTIRE

      For Regular Employees (6 months and above)  - Wearing of presentable business type attire is
      enjoined

      Female

Monday to Thursday Friday

Company's Uniform Slacks pants, Skirt, Blouse with collar, close leather shoes  (in other words dress)

Close Shoes (Leather; color black).

     Male Friday

Company's Uniform Slacks Pants, Polo, Close leather Shoes

Close Shoes (Leather; color black).

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

    For Employees 6 months and below

Female

Monday to Friday

Slacks pants, Skirt, Blouse with collar, close leather shoes

Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Male

Monday to Friday

Slacks Pants, Polo, Close leather Shoes  Saturday—Jeans, T-Shirts, blouse, rubber shoes, sandals

Note:  Blouse without collars, sleeveless, spaghetti straps,  silhouette dresses, haltered, backless, sando, shorts, micro mini skirts are strictly prohibited

      3.  Decorum

          Employees must observe proper behavior and professional manners in dealing with clients and colleagues at all times, must address superior, customers Sir / Madam as the case              maybe.

       The following circumstances must be strictly avoided:

    Use of indecent words, foul or obscene language within the company premises or even outside when  attending business related functions

· Boisterous laughter and loud talks that may disturb clients, colleagues, during meetings or in the performance of work

· Small talks involving personal lives of clients and colleagues that may eventually escalate into gossips.

· Shouting or utterance of nasty things due to anger  and loss of temper

Process: HR personnel policies unaupdated as of now; last update 2019

Providing outstanding amazing values through process clarity and improvement 

Amended and Updated Personnel Policies  (written 2019)

Introduction:

This handbook is designed to provide you with a clear understanding of the Company's rules and regulations, policies and procedures, employee benefits and code of conduct and discipline in order to promote understanding and harmony within the organization. The manual aims to introduce you to Holy Gardens Group (park, crematorium, chapel serviies, memorial  plans) and its financial services.

It also explains employment conditions and management's expectations from you and conversely, what you can expect from the Company. We believe that by knowing all these, you will be able to perform your job effectively in accordance with the guidelines and standards set.

PART I    Personnel Policies

I. STATUS OF EMPLOYMENT 

  An employment contract is for:

1. Regular or Permanent Employment. This is given to an employee who has satisfactorily passed the probationary period after 3 months. Managers, by virtue of the positions they occupy, may be hired as regular or permanent employees. Those hired as regular employees are entitled to performance appraisal only after one (1) year of service or even prior thereto, at the sole discretion of Management for meritorious reasons or when the interest of the Company so requires.

2. Probationary Employment. This is given to a newly hired employee. The standard probationary period is six (3) months. The employee's performance during this probationary period will be reviewed before the end of 6 months. A probationary employee may be terminated anytime for valid reasons as stipulated in the Code of Conduct and in accordance with the Labor Code.

3. Temporary or Contractual Employment. This is given to those who are hired for occasional or seasonal work covering a limited period of time, or those employed as a temporary replacement for a regular employee on leave, or for specific projects with a definite term through designated employment agencies. If a contractual's status of employment is converted from temporary to probationary, he must undergo a probationary employment of 6 months.

 Employment of Relatives. It is the policy of Holy Gardens  to hire the “best qualified” candidate for each job opening. It is Holy Gardens  goal to place individuals into jobs/departments in which they can make the most effective contribution to the success of Holy Gardens  Relatives of active Holy Gardens  employees will not be given special consideration.

Outside Employment. The Company does not allow its officers and employees to engage in outside employment particularly those that directly conflict with the Company’s interest and/or those that conflict with its official working hours while in the employ of Holy Gardens

II. PERSONNEL MOVEMENT 

1. Promotion. This is the movement of an employee to a higher position or level. Promotion shall be based on efficiency, education, experience and seniority.

2. Lateral Transfer. This is the movement of an employee from one job to another within or outside of a department without change in level and salary. Transfers may be initiated by either Management or the employee.

3. Suspension. “Suspension” is a temporary cessation of employment of an employee as a result of a disciplinary action for an offense committed, in accordance with the provisions of the Holy Gardens Code of Conduct and Discipline.

4. Separation from Employment. Separation from employment is the permanent cessation of the employer-employee relations which may be initiated by the employee, by management or by reasons or causes not directly attributed to either of the two, within the limits of the Labor Code.

Situations under which separation from employment occurs may be due to but not limited to the following: -        

        Voluntary Resignation

     

       Permanent and total disability -

       Unsatisfactory performance during probation -

       Retirement - Death -

       Termination for cause

5. Resignation. Holy Gardens requires prior notice of thirty (30) days from employees who intend to resign to give ample time for hiring of replacement and turn over...

III EMPLOYMENT CONDITIONS

A. REGULAR WORK DAYS AND HOURS

1. Office Mondays through  Saturdays  from 8:00am to 5:00pm

2. Lunch break from 12:00nn to 1:00pm or as scheduled by the Department Heads (related to customer service transactions)

3.Snack  break for 15 minutes each in the morning & in the afternoon to be scheduled as follows:

        3.1 Morning break - 10:00-10:15; 10:15-10:30

        3.2 Afternoon break - 3:00-3:15; 3:15-3:30

TARDINESS / UNDERTIME

        A 10-minute grace period in the morning shall be allowed, i.e., 8:15am and shall be considered excused but is still late without penalty