Office Order
Subject: Issuance and permanent file of Memorandum Receipts
To; All Staff who will receive and use company tools and equipment
Coverage: tools, machinery, vehicles office equipment like laptops, cellphone
Process/policy
1. All tools equipment that will be issued and that will be under the care of staff: office or field shall be issued memorandum receipts which will indicate accountability and responsibility over the said property
2. Format:
-x-x-x-x-x-x-x-x-x-x-x-x-x
Sbu:
Location Date
Staff Name: ______________________________ Job Title _________________
This acknowledges the receipt and custody of the following __equipment __tools__ field__ office
which shall be under my accountability, care, disposition, cleanliness, safety, care and maintenance
Ito ay nagpapatunay ng pagtanggap ng mga sumusunod na gamit na nasa aking pangangalaga, paggamit, paglilinis, pag iingat at pangangalaga
Office Field Model Quantity
__ cellphone Model Qty __tractor
__ lap top __Motor Vehicle
__personal computer
__CCTV __brush cutter __lawn mower __locks
__charger __keys
__filing cab __ tools (enumerate)
__typewriter
__chairs
__tables
__USB
__SD memory cards
__wifi
__books
__ calculator
__handbook
__hard copy files
__others
OTHERS:
I pledge and undertake:
1. To keep the above equipment safe, clean, well maintained and functioning;
2. To report loss, damage, malfunction and push for repairs and/or replacement
3. To maintain a copy of this MR for eventual turn over to a replacement when resigning or retiring
4. That this party undertakes to pay without need of demand, on case of loss (current price) while property is under my care, or when the same can not be returned or shown upon such separation.
5. Subject to search and issuance of gate pass for checking by Security Guards when such property are being moved from office to other locations
6. All tools shall be completed and no borrowing from 3rd party: diggers etc, maintenance contractors are allowed.
Ako ay nangangako at nanunumpa:
1. No pananatilihin ko ang mga gamit sa aking panganalaga na malinis at gumagana /magagamit
2. Ipaalam agad agad kung nawala naisra para makumpuni o ibili ng kapalit
3. Pag ingatan ang kopya ng MR na ito kung magresign o magretire, o may bagong empleyeado at
ituturn over (magpapalit ng puwesto)
4. Babayaran ang buong halaga (market value) ng walang gamit sa pagkataong may resignation, retirement o turn over sa bagong papasok
5. Ang nasabing gamit ay puwedeng salugsugin ng Security Guard o ninumang taga opisina, at lalo na kung ihihingi ng gate pass.
6 Palaging complete ang gamit para hindi manghiram sa mga ISG at mga nagggamas sa mga plots ng customers
-x-x-x-x-x-x-x-x-x-x-x-x-x-x-
3. Number of copies 6.
1 Sbu file
1. Recipient
1. CFC file
1. Head office Treasury
1 General Accounting file
1. HR file
4. Obtain issue MR to those that are not documented
5. Print MR in 6 copies.
For compliance
The contents are property of the author and shall not be used without written consent
No comments:
Post a Comment