Gudiance lesson learned from the discussion yesterday of budget and CV of HAMP YESTERDAY SEPTEMBER 24, 2026

To    Sheena:    Camille

SUBJECT;   THE BUDGET AND CV OF HAMP FOR THE PREVIOUS WEEK ENDED SEPTEMBER 20 2026

This concerns the budget and CV for the previous week ended  September 20 2026 And it was pending till September 23, 2026

Background

       1.  On September 19, 2026, JUS went to Hamp to facilitate such budget and have it completed and signed by that date.  However, the cash assistant was not available being

            absent.   It was suggested that she be contacted  however she did not respond and we have to leave it that.

        2.  Somebody prepared the checks and cv, and somebody took it from the office last Sunday, the party did not sign anything unknown

       3.  Up to September 23, 2026, it could not be located.

       4.  IN th evening of Sept 23, 2026 the docs appeared   however, it was found out and communicated to Hamp

                 1.  The deposit slips were not matched with the dates and from this post they did not appear to be equal to amounts indicated on the budget

      5. Other guidance to be learned observed strictly

          1.  The numbers are reality they ae not just numbers as indicated by PBBM;   we cant issue a check against an account that is unfunded.  Thus we have to be clear now

               with regards to CV Check issuances, it being made clear by Ms. Camiille that the treasury numbers and the CRB (the OR nu mbering abstract) do not match

          2.  Thus we had to insist clarity and Mam Elvie noted that of the 264K allegedly to have been received, only 202K were actually received indicating a shortage of P262 K

               THus Sheena was enjoined, as she said she had cash on hand of about P200K which had to be deposited tomorrow to back up the disbursement for that week, to which

               she agreed.  A driver and vehicle had to be procured for September 24

         3.  Other principles:

               1. Matching principles:     the disbursement/expenses had to be matched versus revenues.  Thus if ever we disburse, we have to back up with bank depoists.

                   "Banggaan"  Tapatan.  Ang gastos ay tama lang sa pumasok na pera.      Balanced budget

               2.  Imprest system:  All receipts must be deposited intact, and all expenses must go by way of vouchers , checks or PCF (which we still do not have)

                   UNDER THIS, PARTIES ARE SURPRISED THAT THE CASH ASSISTANT PAYS FOR PERSONAL PARCELS OF SOMEONE

              3  Joint venture and trust receipts law observance:

                  1.  All assets and moneys are joint property of JBA and Morong lands, in other companies, all sbus:

                      have JPA comptrollers

                      have joint accounts with the partners as signatories.   Thus we are not privileged to disburse the money received for the sales

                 2  Trust receipts law -   the Trustor is JBA and ML is the trusteee.  We collect the salles proceed for the JBA dn MLD, we have to protect the said money until

                     such is shared.  We have no sharing since Jan 2026.   Thus we have violated the basic rule of JPA - SHARING WITHIN 30 DAYS AFTER END OF THE MONTH

                     Off hand we have serious violations of such PD 115, and we can be penalized under RPC 315 or estafa law for which the signatory can be held liable and jailed

                     Thus:

                    1  Ayusin cash management:

                       1.  Pagdedeposit,

                       2.  Custody

                       3.  Disbursement

                       4.  Jounralizing  (abstract)

                   THE CONSEQUENCES ARE SEVERE.

                   Internnally, crimes have been committed aside from ccd violations