Re: H22026 FL SALES REPORT FORMAT REMINDER

Hello Sir,

 

We will add po ba yung wala sa sales report? 

ang wala po sa sales report namin ay balance at appointment slip.

IDAGDAG

Salamat po.

 SUBJECT;     MEMORANDUM CIRCULAR   SALES REPORT FORMAT

DATE  JULY 3, 2026

WHO:   SFC and  AND CSS 1

What :   REQUIRED FORMAT FOR SALES REPORTING

WHEN;    ON THE 2ND DAY AFTER THE REFERENCE MONTH     (Say for June, due July 2nd)

Why:    1.  To validate sales being reported

             2.  As reference for com payment

                   3. To assure sales being reported is accurate

DEFINITION:     Sales is recognized as sales when it

              1. Cash sales paid in full 100% less discount.   The correct figure is the net amount

              2. We must properly recongnize deferred payment and reservation as Lot buyers deposit  A LIABILITY ACCOUNT AND RECOGNIZED AS SALE UPON PAYMENT OF FULL

                  DP AND PPA, CTS signed

                                               SALES REPORT FOR THE MONTH OF ____________

                                                       SBU _______________________

(I box or excel)

      Fields 

  

Date

 

Name   

 

 

PPA Number   

 

  

  Lot Details                   

 

TLP               

 

   CASH DP  %AMOUNT       

 

 BALANCE       

 

 MOS TO PAY       

 

AGENT /0FFICE SALE

 

 COM   %   

 

      APPT SLIP

Comments on abstact submission

My formal comments on the abstracts:

1.   Training and workshops -    We should exert more energy and large chunks of time in further instruction and training, workshop to see really if they understand this.

      We cant keep on correcting and criticizing wrong work  We have show them correctly how to do this

2.  Tighter supervision and monitoring:

    1.  Dapat daily ang submission ng abstract at lahat ginawa ang modules.  

         Observation Some of the modules were observed to be blanks, others have spotty records of submission

    2.  WE send ccd to those who are non compliant

3.  Hiring

     We hire sfcs across the board.  We now have hired in Calapan;   how about other sbus

4.   Really  this is where uniqueness applies.

     LU has interest subject to sharing;  the sharing varies (mostly none at other sbus)

5.  There should be totals at the bottom of each module so that doing this should be easy

6.  Suggested formula format for PNL presentation

                 Gross Receipts   (module 1)

                 less    interest income

                           If

                           other non revenue items

                

                less 52% (ME, VAT, MCF, insurance, collection fee)   (Module 3)

           

               Net   cash receipts

              less:   land owners share  (varies from  50% to 40%)

 

               Amount for sharing

             Developers share

            Less COGS (varies according to terms of payment;   applicability varies depending on whether its cash, dp, ma -  we use the installment accounting

            Less OE  (based on CDB CAsh disbursement book  which the sbu should be keeping, which others are not)

           =   Earnings before tax and interest expense

        The format presented yesterday varied;    the numbers presented do not seem to match past experiences in the past examination of pnl

     7.  We can all do this;  you do not need to be a CPA to accomplish this correctly

          1,  What a man can do others can;

          2.  All we need is SUNNAO and willingness to learn

          3.  God is in the details is seen here

          4.  We can see areas of improvement in operations :    high amount of wages, unknown depreciation,  electricity and others.  They can be reduced

               Learn more about cost reduction

         5.  The importance of self improvement and training can be seen here

On Fri, Feb 6, 2026 at 5:36 PM Jorge Saguinsin <jorge@holygardens.ph> wrote:

Salamat Tina, and all other who were in attendance,:   Rhea, Gladys, Sharifa, Marjobie, xxxx (oton)

Laliman pag unawa. Submit a good pnl.

Do the 4 modules of abstract properly

NO se cuenta, no cuenta (Hindi marunong magkuwenta, walang kuwenta)

We are hardly making it.  barely BE  Baka daig tayo ng barberohan.    Daig2 na daig tayo ng 2 star hotel which makes P8M a month.    Dont we have what it takes

On Fri, Feb 6, 2026 at 4:00 PM Holy Gardens La Union <launion@holygardens.ph> wrote:

Meet - oae-ztrb-ntf

On Fri, Feb 6, 2026 at 12:51 PM Jorge Saguinsin <jorge@holygardens.ph> wrote:

Be sure about other sbus:    HGGMP, Calapan, Oton.   

On Fri, Feb 6, 2026 at 10:37 AM Holy Gardens La Union <launion@holygardens.ph> wrote:

Good morning Sir,

Yes we know how to do it.

CCS

On Fri, Feb 6, 2026 at 8:47 AM Jorge Saguinsin <jorge@holygardens.ph> wrote:

Memorandum:

To:   All

Thru:  LU

     Attention:   Ms. Gladys

                       Ms. Tina

Date:   February 6 2026

SUBJECT STATUS OF PNL PRESENTATION THIS PM

2626 what an auspicious day

1.  The making of such pnl should be easy if the parties:  SBU were doing the pnl module religiously and correctly and also  Cash Disbursement Book (CBD)  All you have to do are:

     1.  Total the pnl module

          Module one total

         Module three:

            (Total net lot collection  1

             52% VAT, MCF, insurance, collection fee ME)

           x  developers share =

             Developer share

            -  Cogs

                   computation when cash, dp

                    monthly amortization  1, 2, 3, 4, 5 years

              

                

     2.  Total the CDB

     3.  Subtract 2 from 3.

2.  But from what this post observed, such was not happening for SCC for instance as the most senior do not what what the contents of the abstracts are.

Is Number 1 clear to all.?  Do we know how to do this

Guidelines for writing a marketing plan in 2026

Writing a marketing plan

1.  Objectives:

     1. To organize our marketing effort to sell and market our inventories

     2.  To build our brand identity to the public

     3.  To sustain business and feed our staff and other stakeholders

     4.  To fight off anticipated economic difficulties (the great reset of US financial system,, devaluation of US dollar (due to Japan and China dumping US dollar.loss of reserve

          status and end of US Petrodollar

2.  Background:

    1.  We submitted marketing plans by October with many having great mental setbacks on writing a marketing plan -  not applicable, other consultations with marketing  gurus

    2.  We wasted a lot of PHP millions with only the old price promos being taken in and even abused by some sbus despite setting a limit

    3.  Little or no sales by December.   

    4.  Most did not meet their targets;   relying only on old price promo

3. Wtdn

    Writing a marketing plan

    The writing of marketing plan is an employable skill.   Not many know how to do this.   Do you think you have the mental capability and openness to prpeare a marketing plan

    What is a marketing plan -  iit is a story a plan on how you can sell your products successfully taking into consideration the reality:of:

A.  Background, reality

        1.  Company:

             1. Organization

             2.  VMBP

             3.  Opportunities

             4.  Risks/obstacles to the business

      2.   Competition

            1.  Their 4ps (current marketing plan that will frustrate our efforts to sell) we have to be better than them

            2.  What makes them a stand out

    3.  Customer

         1.  Profile of current buyers:    age, sex, wants and needs, for our product

         2.  How do our products meet their needs

        3.  What pisses off the customers (our internal practice/processes that are defective eg the pronouncment in an sbu that CO dos are issued after a year... (against

             EO 648

     4.   What are the trends in the memorial business?  How are customer experience enhanced

           WHAT MAKES PROSPECT BECOME BUYERS?

   B.  Strategy 

       3 -5 important batch of activities that you will do do to make prospects your buyers.    Your background study should guide you make your choice

         Say:   example

      1.  Emphasize scarcity  (for sbu with low inventory) 

      2.  Beautify the site  -   place tunnel lights, solar lamps, redesign office

      3.  Excellent interments   - incentivize CSS

         AVOID BEING DRAWN INTO PABARATOHAN PAMURAHAN.  All good things are expensive.   We are the cheapest in the market.  Dont cheapen us any further.

C.  Ps of marketing  guidelines

     1.  Product -   Ano dapat baguhin iimprove sa product

          1.  Construction

          2.  Maintenance

          3.  Interment standards/checklist and observance

          4.  New revival of old products -  cremation, FS, ash crypts

             New group:     fs, is, ash crypt group

         5.  Ground maintenance service;   anniversary remembrance package  LANDSCAPING -  flowring plants and trees:  bougainvilla.  flame tree, balayong, madre de cacao

     2.   Price:

        1.  Cash,  dp,  ma, no interest, with interest, discount   

    3.  Promo:

        Shakespeare never repeat.    Do we repeat.   Even Victoria court never repeat promos.  Should we

       1.  Promo items

       2.  Posting at

               1.  FB interments

               2.  FB obits

               3.   Blogger best pictures

               4.  Google maps id and pictures

               5.  Other soc media posts

     3.  Leafleting at dalaw paburol and interments

     4.   Placement:

          1.  Agents

          2.  On line presence

          3.  Kiosk

    5.  People 

        1.  Hiring  (complete staff:   GT, TS, CSS 1 and 2, SFC)

        2.  Retraining  especially attitude, being friendly, customer for life (the answer is always yes

       3.  Incentives

       4. ID uniform, office decorum  observance of CCD

C.  Calendar of activities (By month or QTR)

 6  Proces:

     1.  Ppa delivery

    2.  CO Dos delivery

   3. Managing problems and backlogs

   

D.  Financials

    1.  PNL

        % of me to  Total sales

        ROI:   Gp over ME

    2.  Cash flows

         Beg balance

        Cash flow from operations:

              Cash receipts

                   Less:   Com /vat

                              Operating expenses

                  Less:  Sharing

                 Cash deficit surplus

     Cash flow from investment:

             Add inflows from investment

            Subtract  cap ex (construction)  FFE

             ST

            Surplus deficit form investment operations

    Cash from lending operations

       Add borrowings

       Less PMT/MA to loans

       Surplus deficit from investment operations

     Total of all deficit surplus of all operations

   NEW BALANCE

      Project for new year 2026

     Attention:  Ms. GC do you understand this?   Can you make one for HAMP

Proposed NEW PDCA FORMAT (please format in panoramic one page)

Objectives:       1.  To encourage use of Management activities in doing important management tasks

                         2.  To make this  process more efficient

                         3.  To train mindset psycbe of staff in management process:   PDCA, to come up with leaders rather than paid hands.

Background:   1.  Many violations

                       2.  Many undocumented procesures; porjects;    uncontrolled costs and expenses

                       3.  Uncooordianted activities, tasks

                       4.  The format has changed.;  SOMEBODY EDITED THIS AND CONTENTS WERE LOST/OMITTED   

Let us change and use this new format and use this

What:    New PDCA format

When:   For Execution this October

Who:     All staff when requesting funds in excess of P10,000.00

             To be enforced by  Accounting, Senior Staff

How:    see the proposed format'

            Communicate workshop on how this is to be done

           1.  Prepare in  copies:

                       1.   Sending sbu file

                       2.  Approving copy   (ho)

                       3.   Approved copy

                       4.  Monitoring/checking copy

                       5.  Ovesight /audit copy

Plan

1.  Title/Subject                                                                                   2.  Submitted by:                                                      Office                                         Date

3.  Porblem                                                                                         4.  Suggested solution

5.  What is the problem

6.  Suggested solution/s

7.   Cause analysis:  wHY why why why

8.  Classification:        __Sales   Increase::       __   Marketing Collaterals  __Discounts                 __More com                  __Events      __ Additl com         __Adv Promo   -- Better product

                                   __Costs expense reduction:      __new machinery     __repairs      __new software      __new project          __ Others

9.  Resources required    PHP amount                                                                      10.  ROI computaiton                                          11.  % returns

11.   Old situation

12.  Proposed new situation

13.  Advantates     BENEFITS  to stakeholders of the proposal:

      Customers  outside

       Custoemers inside

       Public

B.  DOING/Execution

     Who will execute:

     Who will supervise

    Timeline

     Who will maintain the equipment/supervise the proposal

     What happens if the proposal becomes obsolete/or machine becomes outdated

   C.  Checking:

       1.  Reports to be submitted by the proponet  (suggest format and items to be reported)   Freuency   Key points for reporting

            Levels of report:   supervisory, managerial, Board

       2. Person in charge  in checking

      3.  Oversight review:   when?

      4.  Were anticipatted problems solved;   

      5.  What new problems cropped up  and solutions

D.  Do

     1.  Degree of confidence in execution of this project

     2.  What to do in case of failure/project does not work oout

     3.  Plan B

     4.  Upgradability of the project

Authors and approvals:

    Prepared by                                    Noted by:                                                     APPROVED BY:                                                             OVERSIGHT/AUDIT

       

    Date ____

    

   

Old posts: Marketing Plan process

Providing outstanding amazing values through process clarity and improvement 

These are old posts on marketing plan preparation in 2021.  For your guidance.  

Upgrading your marketing plan

Upgrading updating your Marketing Plan

Inbox

Jorge Saguinsin <holygardens.groupnew@gmail.com>	Thu, Jan 9, 2020, 10:23 AM
to Business, HolyGardens, Holy, Oton, Madel, hgmp.calapanmindoro, Holygardensgreenhills, HR, jeffrey_terso, Jonathan

To:     All

Subject:  Upgrading and your marketing plan

-Objectives:    1.  To make sure that you have a marketing plan that truly guides

                             you each step of the way.

                       2.  Your marketing plan is your road map to success, additional

                             incentives PHP and food on the table

                      3.  To gain more expertise and professionalism in making

                            marketing plan

Reality           1.  Ang ninipis ng marketing plan, lacking in depth and content

                      2. They do not reflect current reality as in tall grasses and trash in a memorial park in the north

                          The action plan is bereft of mention of said challenges

    NOTES ON WHAT NEEDS TO BE IMPROVED:

           1.   Strategy:   What needs to be emphasized and given more actions (activities and resources):  Product ba pricing ba, promo ba, ,placement ba

                It would seem to us that we need to: FOCUS ON THE PRODUCT AND PROMOTION, LESS ON PLACEMENT AND PRICE

                Less of 0 interest, 60 months to pay. (because of difficulty in collection  and payment of commission)  Sa placement, relax muna tayo

                sirang siira tayo sa com ng agents.

          2 Lacking sa ibang components     cash flow that justifiies the collection target.   Kailangan nakadetalye sa

                             

                                             1.    cash flow:

               Receipts from operation:

                            New sales     Plots

                                                1.  spot cash

                                                2.  Annual

                                                3.  DP (20%)

                                                4.  MA of 3

                                               Services:

                                               1.  Interment service

                                               2.  FS at need spot cash

                                               3.  FS pre need spot cash

                                               4.  Annual

                                               5.  5 years to pay Holy Gardens Plan

                              Old sales: 1.  MA plots

                                               2. MA holy gardens plans

                                     2.  CALENDAR OF ACTIVITIES  (panoramic)

                                              for each of Ps  of marketing:    Product,, Promotion, Placement

                                             Month                               Jan      Feb ---------------------------------------------------------------- December

                                                     Objectives

                                                      Activity

                                                      Budget 

                                                      Who   

                                                     When (designated by bars which indicates start and finish

                                    3.  Update on:   Products  (mag submit tayo ng individual PDCA if expenditures is P10k and up

                                         Giant signs

                                         Tunnel lights

                                         Snack bar

                                        Free wifi, burol wifi FB wifi

@4. Farming out targets

                                     Say annual plot sales target is 600 plots ay  40k each =   P40,000,000 looks like a tall order. But breaking it down in a calendar

                                      form and farming out:

                                     600 plots =   50 per month

                                     50 per month  divided between office agents:

                                    25 office   say 5 for CMO  (one per week)

          10 per CSS 1 and 2  (2 per week)   IDISTINGUE DIN ANG PUWEDENG THROUGH TRADITIONAL HARD WORK OUTBOUND MARKETING

                                                        

                                      25 agents  @ 5 each per month - `1 plot per week.  Kayang kaya

                                            

DUE ON SATURDAY   JANUARY 11, 2020

N.B  Inspiration:

1. Cash discount promo

At Shakeys after eating P2,020 worth of food/meals, we were given 3 x P150.00 cash discount voucher on future purchases:

                         We can have same promo, since 70% of sales come from repeat sales

                          For cash sales and annual only:  applicable for future purchase of IS and FS at need.   

                                                                  Cash                                                                                               Annual  

                         Cash sales:       Plots      P2,020 total  :     P505 each cash discount voucher   x 4               1,010    505 x 2

                                                  SSN        8,080                    505 x 16                                                             4040     505 x 8

                                                  GE       24,240                     505 x 48                                                             12,020.  505  x   24.

                        EXPIRY ONE YEAR ONLY - NON ASSIGNABLE TRANSFERABLE

    2. Free HGMP to mayor, and pastors;    Dean of schools

       Free White rose to them not more than 5 per sbu:  one year to use expiry

      Simula tayo sa pastor at priests.   

      SPLP did this to promote their plans.  No one I heard  used this because non died in one year

What is lacking in the 4ps is the customer intimacy or customer service:

WHAT NEEDS TO BE IMPROVED?   

1.  Interment;

     For all
     

    1.  9 days pagdalaw with food

    2.   40 days participation in celebration

    3.  The video streaming during interment (meaning fb live)  Improve plans yong malakas at wifi

         amplifier.  Use free wifi with facebook  (just as long as they log in)    FB wifi.   

    4.   3 - 5 video of interment

     5.   3 -5 min video of 4Ls of the dead

2.  Cash back

    10% discount on cash sales for future purchases

      5% discount for installment sales

     90 days expiry date.  Dapat ibili agad, 

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